RGIPT Personal Secretary Recruitment 2026

RGIPT Personal Secretary Recruitment 2026: Overview

Rajiv Gandhi Institute of Petroleum Technology (RGIPT), an Institution of National Importance under the Ministry of Petroleum and Natural Gas, is hiring a Personal Secretary to the Director for its Jais campus. This is a contractual role in the Director's Office, where you will support senior-level institutional work and help the office stay organised across academic, administrative and external matters. Confidentiality and sound judgement are central to the position because the work gives you access to personnel, financial, legal and strategic information.

The role is broader than routine diary management. You will prepare briefs and presentations, coordinate meetings, track decisions and follow up with departments, public-sector organisations, industry representatives and research institutions. Your drafting and digital-office skills will be used every day, especially for official notes, minutes, correspondence and action-taken reports. The institute is looking for someone who can manage several time-bound assignments while keeping records accurate and communication professional.

You will act as a coordination point for internal and external stakeholders, helping information move between the Director's Office, faculty, staff, government bodies and industry contacts. The job suits someone who can turn detailed discussions into clear records and keep follow-up work moving without losing discretion.

Service Conditions and Caveats

• Contract tenure: The first engagement is for one year and may be renewed annually, depending on your performance and the institute's needs. The role does not create a right to a permanent RGIPT appointment.
• Reporting line: You will report directly to the Director and coordinate with the officers and units handling each assigned matter.
• Authority: The post is facilitative and coordinative. You will not independently exercise statutory, financial, disciplinary or recruitment powers unless the competent authority gives specific authorisation.
• Confidentiality: You must follow RGIPT rules on conduct, conflicts of interest, information security and the handling of sensitive institutional records.
• Assessment: RGIPT may test your drafting, note-writing, minutes, office-software proficiency, comprehension and organisational ability before the personal interview. Meeting the minimum criteria does not guarantee that you will be called.
• Verification: You must show original qualification and experience records when called for interview, and the selected person will undergo police verification and a background check.
• Travel expenses: The institute will not pay TA or DA for attending the assessment or interview.
• Institute discretion: RGIPT may withdraw the post, reject applications or leave the position unfilled. False information or hidden facts can lead to immediate cancellation of your candidature or engagement.

Leave and other workplace conditions will follow the institute's rules for contractual employees. The contractual pay reference does not give the selected person the service status or benefits of a regular RGIPT employee.

• Manage the Director's calendar, appointments, visits and official engagements
• Prepare official correspondence, notes, briefs, presentations and meeting minutes
• Coordinate meetings, circulate material and track action points to completion
• Keep organised records of decisions, deadlines and pending matters
• Liaise with departments, government bodies, PSUs, industry and research institutions
• Review proposals, reports and action-taken notes for the Director's attention
• Protect confidential institutional, personnel, financial and legal information