BITS Pilani Office Assistant Recruitment 2026

BITS Pilani Office Assistant Recruitment 2026: Overview

Birla Institute of Technology and Science, Pilani (BITS Pilani) is hiring an Office Assistant for the Time Table Division at its Hyderabad Campus. This regular, full-time non-academic role supports the everyday academic timetable as well as the classrooms, examination rooms and systems that keep teaching activities on schedule. The work is much broader than desk administration: you will connect faculty, students, facilities staff and IT support whenever a room, timetable or examination arrangement needs attention.

The role fits someone who can combine careful record-keeping with practical campus coordination. On a normal day, you may update room-booking or timetable records, answer a faculty query, check classroom equipment and organize reprographic work. During examinations, the pace becomes sharper because seating, answer-sheet materials, invigilator records and room readiness must all line up. Attention to detail is central, especially when a small scheduling error could affect a class or examination session.

Service Conditions and Caveats

• Regular campus role: this is a full-time, on-campus position in the Time Table Division at BITS Pilani Hyderabad Campus.
• Reporting line: you will report to the Faculty In-charge for the Time Table Division and work closely with faculty members and students.
• Examination periods: the job needs dependable attendance and calm coordination under deadlines when rooms, seating and examination materials are being prepared.
• Systems work: familiarity with MS Office, ERP and scheduling software is important because room bookings, timetable changes and related records are maintained digitally.
• Infrastructure follow-up: you will inspect classrooms and coordinate repairs for equipment or fixtures; technical repair itself is not presented as the core office-assistant duty.
• Material control: answer sheets, graph sheets, threads and other examination stationery must be stored, bundled and issued with clear stock records.
• Internal applicants: an institute employee must send a suitability letter through the Reporting Officer to the Senior Manager - HR as part of the internal process.

Application Submission Notes

The institute accepts applications through the Google Form linked from the official BITS Pilani career page. Another application mode is not accepted, so do not rely on an email or postal resume in place of the form.

The recruitment is open to internal and external applicants. In the form, describe experience with academic administration, timetable coordination, office support, examinations, room booking or institutional systems clearly, since these duties define the position. Internal applicants should keep the required forwarded suitability letter ready for HR review.

Before sending the form, check that your education and experience details show which eligibility route you use. Postgraduates and graduates have different experience requirements, and your work history should make the relevant period easy to verify without depending on assumptions.

• Coordinate classroom readiness, inspections, and maintenance follow-up
• Manage printing, photocopying, and repro-room schedules for faculty
• Handle classroom bookings and resolve timetable or room conflicts
• Update timetable software, ERP records, and schedule-change files
• Arrange examination rooms, materials, seating checks, and invigilator records
• Maintain stocks of answer sheets and other examination stationery
• Support biometric registration, office records, and faculty or student queries